Records Administration & Compliance

Personal Leave

Definition

Personal leave is for any condition/situation that is outside of medical or military leave of absence (e.g., mission trip, disaster recovery, etc.), including leave for employee illness/injury and pregnancy when FMLA eligibility is not met or for family and medical reasons beyond FMLA limits.

Employees should contact their Department Representative or Supervisor for Personal Leave options.

More Information/Options

• One-year continuous service may be required to take personal leave. Exceptions may apply for medical related conditions.
• Personal leave requires prior approval of supervisor/manager. Expectations may apply for medical related conditions.
• Personal leave requires written notice 30 calendar days prior to begin date.
  
  

Personal Leave of Absence Next Steps

Living Donor & Bone Marrow Donor

Definition

• Eligible UAB/UAB Medicine employees may receive up to four weeks paid time off as a living organ donor, or one week paid time off as a bone marrow donor.
• UAB Reporter (2017): UAB to provide paid leave benefits for organ donors
  
  

More Information/Options

• Paid Living Donor Leave Eligibility Requirements
• Regular part-time and Alternative Work Schedule employees will receive prorated paid time off days based on the percentage of normally scheduled work hours within a 40 hour week.
• Medical related leaves will be approved only for the length of time your health-care provider certifies.
  
  

Living Donor & Bone Marrow Donor Next Steps

Military Leave

Definition

There are two categories of military leave:

1. Military Leave for Employee (self)
2. Military Family Leave
• Qualifying Exigency: Eligible employee may take qualifying exigency leave when the employee's spouse, son, daughter or parent who is a member of the Armed forces (including Nat. Guard and Reserves) is on covered active duty or has impending call or order for active duty.
• Military Caregiver: Eligible employee who is the spouse, son, daughter, parent or next of kin of a covered service member with a serious injury or illness.
  
  

More Information & Next Steps

1. Military Leave for Employee:
• Max 21 working days with pay per calendar year provided to all employees ordered to military duty.
• Provide department with copy of the orders as soon as received.
• See Other Paid Leave Policy for details.
2. Military Family Leave: Qualifying Exigency
   You must submit the following forms to leave@uab.edu:
• Military Family Medical Leave of Absence Request Form
• Copy of Active Duty order papers for employee's family member
• A statement with facts of the type of leave
3. Military Family Leave: Military Caregiver
   You must submit the following forms to leave@uab.edu:
• Military Family Medical Leave of Absence Request Form
• Certification for Serious Injury of Covered Service Member

Sabbatical

For information on sabbatical leave, please refer to the Faculty Resources page.

Educational Leave

Definition

An Educational Leave of Absence is available to regular staff employees for up to 12 months to pursue education or training that will lead to increased job ability.

A formal, written request for educational leave must be submitted to the employee's department head at least one month before the beginning date of the leave. Educational leave is subject to the approval of the hospital administrator or appropriate dean or vice-president.

For information on faculty educational leave, please refer to the Faculty Resources page.

Next Steps

• Submit a formal, written request for educational leave to your department manager or supervisor.