The most common access that is needed for a department administrator (Personnel Generalist or Administrative Associate) is the user role in UAB PeopleAdmin. This allows the user to initiate requisitions and hiring proposals and, manage applicants during the search process. Please contact your WAM (Workflow Officer) to gain access to the system. You must be added as a user to access UAB PeopleAdmin.

You will login to UAB PeopleAdmin using your BlazerID and password; your Single-Sign-On (SSO). The system can be access from the UAB Admin Systems Page, or from uab.peopleadmin.com/hr.

Once you login, you will land on your UAB PeopleAdmin dashboard. From here, you can navigate to requisitions, hiring proposals, candidate applications, and new faculty onboarding. The dashboard also includes the Inbox which lists any items that require your attention and the Watchlist where you can pin items that you want to access quickly.

The Watch List is a system tool that allows you to pin or add requisitions and hiring proposals to your dash so that you can easily review the status of the item and where it is located in the approval process. This tool is located at the bottom of your dashboard. You can add and remove requisitions and hiring proposals from the list at any time.

How to Create and Submit Requisitions

How to Create and Submit Hiring Proposals

UAB PeopleAdmin Approvers Checklist - Requisitions

This checklist is provided to assist users who have the responsibility to review and approve UAB PeopleAdmin requisitions and hiring proposals. This includes dean’s office personnel, Equity Advisors, and department approvers. Please use the information here as a guide for reviewing and approving requisitions to ensure that fields are completed based on the chart below.

UAB PeopleAdmin Approvers Checklist – Hiring Proposals

To complete the review and approval for UAB PeopleAdmin Hiring Proposals, please see the information below. Please review each hiring proposal to make sure that each field is complete based on the chart below.

How to Search For Your Requisition

How to Search for Your Hiring Proposal

Getting the Hiring Proposal and Requisition approved in UAB PeopleAdmin

UAB Faculty Jobs (PeopleAdmin) User Roles

UAB Peopleadmin User Training Modules

You will receive an email notification from uabfacultyjobs@uab.edu each time a requisition or hiring proposal is moved to you for review and approval. Additionally, you can always login to the system, and check your InBox to see if there are items that need your attention.

If you have not yet submitted your Requisition for approval, it is most likely still in draft form. You can search for the items requisition or hiring proposal by clicking on “more search options” tab from the Requisitions screen; select “draft” from the workflow state list; and hit search. You should see a list of all draft requisitions.

If you have not yet submitted your Hiring Proposal for approval, it is most likely still in draft form. You can search for the hiring proposal by clicking on “more search options” tab from the Hiring Proposal screen; select “draft” from the workflow state list; and hit search. You should see a list of all draft hiring proposals.

The “message bar” at the top of the screen will be red if an error has occurred when you attempted to submit an item the message bar will indicate which section of the requisition or hiring proposal form contains the error. Click on the section to make the necessary corrections; save and continue to next.

Please confirm with the UAB Faculty Jobs (UAB PeopleAdmin) Team that you have been set-up as a User in UAB Faculty Jobs (UAB PeopleAdmin) by contacting us at peopleadmin@uab.edu or call 934-0513. If you are not currently listed as a “user” you may need to request to be added by your department WAM Workflow Officer.

There are two ways to know when applicants apply for a faculty requisition in your unit. A) if you are the hiring manager/search chair or search committee member, you will receive email notification each time an applicant applies; unless you opt-out of emails. Or, B) you should review your requisition(s) frequently to see if applicants have applied. Do so by click on the “requisitions tab”; then click on applicants from within the requisition to see a list of applicants.

From the Home Page, click on the drop-down menu [just to the right of your name] to see all of your use roles. Click the role that you wish to work in, and the system will automatically refresh to give you access to the role you selected.

You can opt of emails by changing email status in your User Profile in UAB Faculty Jobs (UAB PeopleAdmin). Login to the system, Click on My Profile, Click on Manage Emails to reveal a list of system emails. Select the emails that you wish to opt-out of.

There are several ways that you can check the status of either a hiring proposal or requisition. From the Home Page, you can check the status by checking your “Watch List.” If you did not add the item to your “Watch List,” you can search for it by using the requisition number or department name, etc. as a search term.

If the requisition has already been posted, please contact the UAB Faculty Jobs team at peopleadmin@uab.edu or 205-934-0513; and the system administrator will add search committee members to the requisition for you. Please provide each search committee member’s Blazer ID and email address.

The system offers a very efficient tool for collecting candidate references. Indicate during the requisition process if you will collect references using the online system selecting a maximum and minimum number of references needed. This will allow the candidate to include reference providers’ email addresses at the time they complete the faculty job application. You can choose at which point(s) in the process that you prefer to actually request references. For example, if you will only request references (letters of recommendation from candidates on the short-list, you can make “short list/further review in the system); and when candidates are moved to this status, the system will automatically send a request for a reference/letter of recommendation to the candidate’s reference providers.

References can be collected outside of the system, if that is the preference of the search committee/department. It is not a requirement to request references within the system.

Yes. If the search committee prefers not to request and accept references through UAB Faculty Jobs (UAB PeopleAdmin); references can be collected outside of the system. Simply leave the “reference collection” fields blank on the position requisition. You can manually collect references in UAB PeopleAdmin as well. You can collect the names and e-mail addresses of the candidate’s reference providers; and then request the provider to provide the reference/letter of recommendation in PeopleAdmin at any time in the process.

The Search Chair/Hiring Manager person(s) will receive an email notification when the Hiring Proposal has been fully-approved. The email will state that the HIRING PROPOSAL HAS MOVED TO THE STATUS OF EXTEND OFFER. At this point, please proceed with extending the offer to your candidate.

Please submit your question to the UAB Faculty Jobs Team at peopleadmin@uab.edu.