Publishing with federal funds?
Here’s how to stay compliant and cut costs
Last Updated: Sep. 24, 2025
Definitions of Key Terms
- Author Accepted Manuscript
- This is the accepted article following peer reviewed version prior to the copyediting/proof stage.
- Final Published Article
- This is the version of the article that appears in the journal after copyediting and formatting. Note that some publishers do not allow this version to be shared and insist that the AAM be submitted.
- Official Date of Publication
- This is the date the journal publishes the article. Because authors have little control on the timing of publication, it is strongly recommended that authors submit the AAM to PubMed Central on the date of article acceptance.
- Subscription-based journals
- Articles within these journals require a subscription to access the articles. Confirm with the journal that their policy is consistent with the NIH policy.
- Open access (OA) journals
- Articles in these journals are freely available online. No subscription is needed to access. Most OA journals require the author to pay an article processing charge (APC). Publishing OA does not automatically fulfill the NIH requirements. The AAM must be submitted to PubMed Central.
- Hybrid journals
- These journals offer both open access and subscription-based publishing. Confirm that option you chose is consistent with the NIH policy.
- Preprint servers
- Platform to share articles prior to peer review. Some preprint may be available in PubMed Central.
Overview
A 2022 federal directive called for immediate public access to federally funded research by 2026. This policy change requires that articles from federally funded research be made public at the time of publication. For researchers it will be important to consider how this policy may impact their choice of journal when planning for publication.
This article provides an overview of the revised NIH public access policy which went into effect in July 2025. NIH’s early adoption serves as a model for other federal agencies and similar requirements will be in effect for the NSF, DOD and other federal agencies by the end of the year.
NIH Public Access Policy in Nutshell
- Who: Any NIH-funded PI, Co-I, or key personnel who publishes a journal article resulting in whole or part from NIH funding
- What: Author Accepted Manuscript (AAM)
- Where: PubMed Central via the NIH Manuscript System (NIHMS)
- When: Authors should submit to PubMed central on the date of acceptance to ensure that public access is granted immediately upon publication
Key Change
This new policy eliminates the 12-month embargo period. Importantly, some journals do not permit public sharing of articles during the first 12-months following publication unless they are published Open Access. Care should be taken to confirm that the journal you submit to will allow you to comply with the public access terms of funding awards. Furthermore, authors cannot rely on the journal to deposit to NIHMS and should plan to self-submit on the date of article acceptance.
Considerations for Different Publishers
It is also important to recognize that the road to public access may look different depending on which publisher and publication model you select. We have provided guidelines for the three most common publishers used by UAB authors:
| Publisher | UAB Support for APC? | How to comply under the subscription-based publishing model |
|---|---|---|
| Elsevier | No | Deposit the AAM into a preprint server. See Elsevier policy. |
| Wiley | Yes, 100 articles per year, 15% discount thereafter* | NA. The only avenue with no embargo is open access. See Wiley policy. |
| Springer/Nature | Yes, unlimited APCs for qualifying journals* | NA. The only avenue with no embargo is open access. See Springer/Nature policy. |
*Not all titles. See the list of qualifying journals for which are covered by UAB agreements.
UAB has agreements with other Open Access publishers. See this list of qualifying journals for more information.
Frequently Asked Questions
-
My journal publisher claims that I’m not allowed to file in PMC until 12 months have passed. Does that mean I’m exempt from the new rule?
If the final published article cannot be deposited by time of publication, the NIH policy requires filing the Author Accepted Manuscript (AAM) – the Word document that comes after peer review but before publisher contributions such as copyediting, layout, and design work. A statement acknowledging federal funding must be added to the AAM before filing the AAM.
-
I published my work on a preprint server that ingests into PMC. Am I in compliance?
Maybe, the NIH policy requires the Author Accepted Manuscript (AAM) version be made available in PMC. It is not in compliance if the preprint is a version prior to peer review. Be aware, some journals prohibit the sharing of the AAM on preprint services.
-
What could happen if I do not comply?
Non-compliance may lead to a delay or loss of funding. You can monitor your compliance in the MyNCBI application.
More FAQs are available on the NIH Grants & Funding website.
UAB Resources and Help
- The UAB Libraries guide with more information on using the NIHMS and additional resources.
- Open Access fees may be included in grant budgets.
- UAB Libraries has agreements with multiple publishers to reduce or waive the APC. These agreements have saved UAB authors over $2 million since 2021. To take advantage of these agreements see this list of qualifying journals.
- Questions? Contact the Office of Scholarly Communication, Jeff Graveline or Marla Hertz, for assistance.
Academic Research Organization for Clinical Trials (ARO-CT)
OUR PEOPLE

OUR CBR-OCS PROCESS

ARO-CT KPI

- Accrual Strategies
- Industry Sponsored Clinical Trials
- HRPP Metrics
- Clinical Trial Expenditures
In The News |
|
|
A recent Heersink School of Medicine survey and other campus assessments highlighted concerns regarding issues with UAB Research Administration that must be resolved if we are to continue our growth in impactful research.
Thanks to all for sharing honest feedback about the sources of frustration and suggestions for improvement. Many valid concerns were expressed, and we recognize the challenges they create for the research community. As the VP for Research I recognize that there is a great deal that I and our professional staff can and will do – in collaboration with the campus community – to resolve these important issues.
Please know that the UAB Office of Research staff are dedicated professionals and your colleagues who strive to provide excellent service. If there are concerns with the service we provide, we want to know it and want to know your ideas on how we can make things better. We appreciate suggestions for how we can improve our program to facilitate your work.
Please follow the link below to find more details on IRAP, OSP, IRB, and additional resources.
Most sincerely,
Chris Brown, PhD
Vice President for Research
-
IRAP
Many of the concerns were expressed about IRAP, including – among other concerns – that it is duplicative/redundant with other systems; difficult to navigate; hard to track the status of projects; not user-friendly; and it times out often.
We are addressing these issues in the following ways:
- UAB is assessing electronic research administration system options and expects to identify a solution in FY23; full implementation will take approximately 24-30 months. The solution will eliminate manual, paper processes, provide useful status updates, and improve efficiency overall.
- While this process is taking place, we are working with the Office of Information Technology and our current vendor to identify solutions and patches to problems as they arise.
- Online training courses – IRAP Basics Training and IRAP Training Catalog
- Individual and group IRAP help sessions
- To reach Research Technology and Communications (RTC) with IRAP concerns:
- Website: uab.edu/research/home/rtc
- Email:
This email address is being protected from spambots. You need JavaScript enabled to view it. - Telephone: (205) 975-IRAP (4727)
In the meantime, below are resources available to facilitate the use of IRAP while we work to improve it:
-
Office of Sponsored Programs
Concerns shared included, among others: process inefficiencies; coordination with other offices; responsiveness to researcher issues; staffing levels, workload and morale; and international travel approval.
We are addressing these issues in the following ways:
- We are in the midst of a national search for an Associate Vice President for Research and Executive Director of Sponsored Programs. We anticipate completion of this search in mid-to late March.
- Interim AVP Mike Matthews and OSP leadership will continue to institute organizational changes to address responsiveness to investigator inquiries, are hiring and training additional staff focused on clinical trials and are in the initial stages of implementing processes and systems that will streamline communications.
- With regard to electronic and verbal communications, we pledge to do our part to create an environment of respect in order to address issues of concern.
- To ensure we are available to answer questions from investigators and research administrators, OSP will continue to hold monthly “virtual office hours” in 2023. These have not been widely attended, so if there are ways to make these more accessible please let us know. For now, look for email notifications and Research Matters announcements for scheduling.
- For better OSP and IRB coordination, the Project Registration/Single Identifier process has been established to streamline submissions to OSP, OIRB and CBR. OSP no longer waits for IRB approval to approve industry and non-profit agreements, and At Risk/Pending Accounts are created at the OSP submission stage for industry agreements.
- The UAB International Travel Registration process was updated effective August 1, 2022, to provide a single electronic form that routes automatically and eliminates the need for a separate PDF form. The role of OSP is not to approve international travel but to verify that the funds identified are appropriate.
There are resources available to the research community that may provide answers to specific questions:
- OSP Virtual Training Courses
- OSP Training Videos
- OSP FAQs
- To reach the Office of Sponsored Programs with questions or concerns:
- Website: uab.edu/research/home/osp
- Find Your OSP Officer Tool
- Email:
This email address is being protected from spambots. You need JavaScript enabled to view it. - Telephone: 205-934-5266
-
Office of the Institutional Review Board
Concerns shared included inefficiencies, inconsistency in reviews, and lack of coordination between offices (IRB, OSP and CIRB).
We are addressing these concerns in the following ways:
- The OIRB has instituted accountability through metrics reporting at UAB forums such as the Human Research Advisory Committee (HRAC) and Clinical Trials Administration Committee (CTAC). These metrics are posted on the RAPID website.
- The OIRB worked with an external partner to facilitate a reduction of the backlog of submissions caused by internal staffing issues.
- The OIRB encourages the use of single IRB or other external, commercial IRBs (outside of our regular WIRB partner), as appropriate.
- The OIRB is working with the HRAC and other central units to identify and implement process improvements for a variety of functions. A few current initiatives include guidance for use of social media, electronic signatures to document informed consent, and coordination with other offices for IRB review of data use agreements, subcontracts, and university contracts.
- The IRB holds virtual office hours to serve as an opportunity for anyone in the UAB research community to have direct access to an experienced OIRB staff member. Office hours are held bi-weekly on Thursdays.
- To reach the Office of the IRB with questions or concerns:
- Website: uab.edu/research/home/irb
- Email:
This email address is being protected from spambots. You need JavaScript enabled to view it. - Telephone: (205) 934-3789
-
Research Resources for UAB Investigators
In addition to the links above, here are others designed to help researchers find funding, access resources for lab data management, navigate the required regulatory aspects of projects, maintain a safe environment, and provide information on other topics relevant to the UAB research community. If there are additional topics you would find useful, please let us know.
- Grant Development Continuum Toolkit
- Research Funding Opportunities (Pivot-RP)
- Dimensions – Research analytics tool
- 2023 NIH Data Management and Sharing Policy Guide
- NIH Other Support Resources Page
- Lab Archives – Electronic Lab Notebook
- Industry Sponsored Clinical Trials Resources
- Clinical Protocol Activation Process (CPAP)
- IRB Training
- IRB Guidebook for Investigators
- Additional IRB Guidance Documents
- IRB E-Portfolio training, tip sheets, and FAQs
- IRB Policies and Procedures
- Common IRB Submission Problems to Avoid
- OCIRB Training
- IACUC Training
- Export Control Training
- Animal Resources Program (ARP) Training
- Material Transfer Office (MTO) Training Videos
- Research Safety Training
- OSP Grant Submission Process
Identification of Opportunities
- PIVOT-RP
- SPIN/SMART (Accessible in IRAP)
- Research Matters Weekly Newsletter
- Pilot Announcements (Research Development)
- The Implementation Group (TIG)
Scientific Development & Grant Assembly
- Grant Writing Intensive (GRIT) Program – Grant Writing Intensive
- School & Department based resources such as templates for budgets, timelines, etc.
- CCTS Clinical Research Support Program (for trial applications)
- CCTS Innovation Panels (I-Panels)
- Scientific Writers (mostly for hire)
- For SBIR/STTR awards: SBA workshops
Proposal Review (pre-submission)
- CCTS Panels Program
- School & Department based pre-award review resources
- The Implementation Group (TIG)
- NCATS’ Trial Innovation Center (for trial applications)
December 3, 2021
Call for Nominations –
Director of the UAB Comprehensive Neuroscience Center (CNC)
A University-Wide Interdisciplinary Research Center (UWIRC) at the University of Alabama at Birmingham
Overview of CNC Research and Resources
The UAB Comprehensive Neuroscience Center (CNC) is a network of UAB Neuroscience research faculty, clinicians, staff, students, and trainees with an interest in the neurosciences. As of 2021, CNC membership has grown to 557, with 179 faculty from 9 schools and 40 departments, with the remaining being research associates, postdocs, students, and staff. CNC serves as a focal point for fundamental, translational, and clinical neuroscience research at UAB.
Composition & Leadership
The CNC was established as a pilot UWIRC in 2006 and achieved full center status in 2009. Committees providing guidance to the CNC leadership consist of an External Review Committee (three faculty from other universities), Internal Review Committee (three UAB faculty), an Executive Committee (chairs of neuroscience-related UAB departments), and the CNC Leadership Council, comprised of the leaders of each of the 9 pillars of neuroscience research interests.
In the past 5 years, the CNC neuroscience network has expanded beyond the UAB campus to include members at Southern Research, Auburn University, University of Alabama, and University of South Alabama. The CNC is part of the Alabama Advanced Neuroimaging Consortium (AAIC), which was co-founded by the CNC and the Auburn Imaging Center.
Vision, Mission & Research Pillars
The efforts of the CNC are guided by our Vision “A world where the mysteries of the nervous system are solved.” We strive to achieve this vision through our Mission “To accelerate discovery by promoting excellence in fundamental, translational, and clinical neuroscience research, education, and clinical care through integrating the UAB-wide neuroscience community.” Within that mission, the CNC has fostered a pillar structure to facilitate effective cross-disciplinary collaboration among clusters of faculty focused on similar or complementary research.
Research themes include:
- Substance Use Disorders
- Circadian Rhythms
- Cognition and Cognitive Disorders
- Epilepsy
- Glial Biology
- Mental Illness
- Neurodegeneration
- Neuroengineering, Neuroimaging & Neuromodulation
- Pain
The CNC supports faculty recruitment for neurosciences at UAB. Each faculty recruit is encouraged to engage with the CNC and if hired, to be appointed faculty with the UWIRC CNC.
CNC Cores
The objective of the CNC Cores are to provide state-of-the-art equipment and technical support for experimental projects using animal models in neuroscience research. By sharing technical expertise, equipment, facilities, and professional staff, these Cores facilitate cross-project collaborations among different CNC laboratories.
- Digital upright brightfield and fluorescence microscope for automated stereology (Zeiss AxioImager with StereoInvestigator)
- Image Analysis Workstations (Imaris, NeuroLucida, StereoInvestigator)
- In vivo “miniscope” imaging and surgery suite (Inscopix)
- In vivo Fiber-Optic Confocal system (Leica FCM1000)
- Video-EEG Monitoring Laboratory
- Molecular Biology
- BioRad "Gene-Gun" for biolistic transfection and fluorescence labeling of adherent cells and slices (neurons, glia)
- Tissue culture room, cDNA plasmid expansion
- Optogenetics
- Blue and yellow LEDs with bare fiber optic for in vitro slices (Plexon)
- Blue and yellow LEDs with fiber optic launch for cannulas and commutator for in vivo behaving rodents (Plexon)
Grants in Preparation (GRiP)
This program offers grant writers an opportunity to have free access to pre-review to increase the level of competitiveness of proposals submitted by UAB Neuroscience faculty and students for federal and non-federally funded proposals. The CNC will facilitate a quality peer pre-review of proposals by experienced neuroscientists, peers in your discipline.
Pilot Awards
In 2020, the CNC launched the CNC Pilot Award program to provide early-stage investigators with seed money to start Neuroscience-related projects that would result in applications for extramural federal funding. The next application cycle opens in Summer 2022.
Director Responsibilities
The Director has overall responsibility for the CNC, leads the CNC Leadership team, provide scientific leadership and monitors the progress of the CNC Cores. The Director is responsible for effectively and efficiently managing the resources of the CNC and leading efforts to increase funding and other resources to promote and support interdisciplinary neuroscience research and education at UAB.
The Director engages in the following activities:
- Leads and directs the CNC to rapidly and creatively establish the necessary neuroscience initiatives to facilitate the translation of basic research discoveries into effective therapies;
- Develops and conveys a strategic vision for the UAB CNC;
- Facilitates all review and leadership committee meetings as needed;
- Provides guidance and scientific direction to all Core and Scientific Program leaders;
- Reviews membership and extends invitation to prospective members;
- Attends and actively participates in monthly Council of Center Directors meetings;
- Develops opportunities for entrepreneurship and innovation within the CNC network; and
- Engages in opportunities for philanthropy and fundraising through collaboration with the UAB Office of Research and the UAB Development team.
Interested faculty should be active members of the CNC and be free from other major academic leadership roles (e.g., department chair). Faculty members with an interest in the CNC Directorship should contact Dr. Jason Nichols (




