OnCore Access

OnCore CTMS is a hospital application that falls under the purview of HSIS. To grant access to OnCore, specific guidelines must be followed. 

• The OnCore Access Guidelines outline the steps required to obtain access to OnCore.
• The OnCore Access Request Form must be completed and signed with a wet signature. Completed forms are sent to oncore@uabmc.edu after training.
• For more information on how to schedule OnCore training, please review the Training section or contact OnCoreTraining@uabmc.edu to schedule OnCore training.
• Having access issues? Contact HSIS at 934-8888 or email HelpDesk@uabmc.edu.

Reference Guide
	Minimum Footprint*  *OnCore requires a minimum number of fields to be completed for accurate reporting of institutional research activities. The OnCore Minimum Footprint is available as a reference to ensure completion of these fields.
Protocol Startup	How-To Add an IRB Review How-To Add a New Treatment Consent How-To Add Staff to a Protocol How-To Add Staff as a Group from Existing Protocols How-To Open a Protocol to Accrual
Protocol Management	How-To Find Your Study How-To Bookmark Protocols How-To Add Staff to a Specific Subject How-To Setup Home Page Widgets Managing Protocols with CCTS services - 7.13.18 How to Close a Protocol
Subject Management	How to Register a Subject How to Register a Subject Manually How-to Record a Subject Consent How-to Record Subject Eligibility Managing Procedures that Occur on Different Days - 3.14.18 Entering Dates when Occurring Visits - 12.12.18 Missed & NA – “Reason for Change” Entry - 9.26.19 How-To Update Subject Status (Off Study)
Calendars	How-To Reset the Subject Calendar Dates
Protocol Closeout	How-To Close a Protocol to Accrual

Training Manuals
For an in-depth look at OnCore functionality and processes, please see the Training Manuals provided by Forte.  These include sections on Calendars, Protocol Management, and Subject Management.

Additional Forms

• Paper CTBN
• EMMI MRN Request Form (the form used to request an MRN for a patient)

Other Questions?

• General OnCore questions can be sent to OnCore@uabmc.edu.
• For information regarding calendar building by the OnCore team, see the OnCore Calendars Services section of this website, or contact OnCore Calendar Services at OnCoreCalendars@uabmc.edu.
• Training inquiries and scheduling requests can be sent to OnCoreTraining@uabmc.edu. See also the Training web page.