The management of University records from creation to destruction should be accomplished in a uniform manner that promotes compliance with laws, regulations, and judicial proceedings, promotes appropriate business objectives, and allows for the management, maintenance, and replacement of associated information systems technology in an efficient and cost-effective manner.

Below are resources for management and retention of University records.

1. Record Retention Policy opens a new website
2. Destruction of University Records Procedures opens a new website
3. Records Retention Schedule
4. Data Classification Rule opens a new website
5. Data Protection and Security Policy opens a new website

Disposing of University Records Recommended Checklist

The following checklist is recommended for departments disposing of university records:

1. Check eligibility. 
   1. Consult the Records Retention Schedule to see if record retention period has expired.
   2. Records for which the record retention period is described as permanent may be eligible for archiving at University Archives. Consult University Archives to determine if such records meet their criteria for archiving. Contact University Archives opens a new website.
2. Determine data classification.  
   1. Consult UAB's Data Classification Rule opens a new website to determine if documents contain public, sensitive, or restricted/PHI data.
3. Dispose of information appropriately.  
   1. See Destruction of University Records Procedures opens a new website.