Frequently Asked Questions

Students are permitted to work during breaks that fall during the regular semester (i.e. Thanksgiving break, Labor Day, spring break). Students may work during the breaks between fall and spring semester and spring and summer semester if they are enrolled at least half-time and eligible for work-study funds in both respective semesters. Work-study students are not permitted to work during the break between the summer and fall semesters.

Unused work-study funds will carry over to future semesters within the same academic year. Any unused work-study funds remaining on a student’s account at the end of the spring semester (if the student is not enrolled at least half-time in the summer) or summer semester will be forfeited.

At the discretion of their employer, students may continue working in a position after they have exhausted their funds. Employers will be responsible for 100 percent of a student’s pay after his or her work-study funds are exhausted. Additional work should be manually entered into TEL as non-work-study hours.

Students can begin working once all of their hiring paperwork has been submitted and approved through the Student Financial Aid Office and UAB Human Resources. If a student is transferring from another department or moving from a 06-Student Worker position to an 11-Federal Work-Study position, the hire date must be the first day of a pay period.

If a student is returning for a future semester (i.e. after summer break), the employer does not have to end or terminate their assignment. Students can remain active and return to work when appropriate.

Students can only have one active work-study assignment at any given time. Students can hold additional positions that are 06-Student Assistant positions.

Work-study students can receive a raise at the employer’s discretion based on job performance, experience, or expanded duties. To process the adjustment, employers should submit a salary schedule adjustment document through Oracle. The effective date of such changes should be the first day of a pay period.