Adobe Sign is UAB’s free campus resource for electronic signature. It can help you save time — and paper — and streamline processes and workflows.

Here are some helpful tips and best practices to get you started with Adobe Sign:

• Always use your BlazerID@uab.edu email address, not an alias or other UAB domains (e.g., uabmc.edu, peds.edu, Gmail.com, etc.), when logging in to uab.edu/adobesign.
• When sending documents internally, always use the recipient's This email address is being protected from spambots. You need JavaScript enabled to view it. email address.
• Adobe Sign is HIPAA compliant. A specific group is required for IT to update settings to comply with BAA and FDA guidelines. If your documents contain HIPAA/PHI or Part 11 Compliance documents, you must have a specific group created for you and/or your department. If a group does not exist for your department, request setup through ServiceNow.

Here are some easy steps and information for the most-used functions of Adobe Sign:

SEND A DOCUMENT for signature: Upload a document from your computer, cloud storage, or Adobe Document Cloud. Add the recipients and required fields. Track the status of your document and get notified when it is signed. For more, visit Adobe’s Getting Started Guide or Send Document for Signature article.

SIGN A DOCUMENT yourself: Sign a document that you uploaded or received using your mouse, keyboard, or mobile device. Create and save your signature for future use. Download or print a copy of the signed document and the audit report. Visit Adobe’s Quick Start Guide to learn more.

CREATE A WEB FORM: Create a web form that allows anyone to fill and sign your document online. Embed the web form on your website or share the link via email or social media. Customize the web form with your logo, title, and instructions. Choose from various options to customize your signature request, such as reminders, passwords, and authentication. For non-HIPAA/PHI web forms, it is recommended to send the form from the “Default Group” and set authentication to “None” to avoid multiple logins by your signer. To view and manage responses received from the web form, visit Adobe’s create a web form article.

Important Reminders:

• For compliance and security, Adobe Sign will auto log out a user after 20 minutes of inactivity inside the application.
• Training videos are being developed in UAB’s Learning Management System LMS to help you gain further knowledge of Adobe Sign.
• For additional information, please visit the eSignature web page or submit a ticket via the IT Service Portal.