Ashley Davis
JHS Administrative Director II
In Office: Tuesday and Wednesday
Leadership
- Management of Departmental Staff
- Assist Chair with management of faculty recruitment and retention matters
- Assists chair with strategic planning for the department
- Disseminate Information from Heersink School of Medicine, UAB
Finance
- Budgeting for Department
- Ensures proper accounting for all state, grant, and miscellaneous restricted/unrestricted accounts and EF
- Distributes Monthly BA Reconciliation Reports to Faculty
- Prepares Board of Trustees BOT Endowed Professorships/Chair Packets
- Management of Start-up Packages for newly recruited faculty
- Approves Payment Requests, POs and P-card Transactions
- Funding Source Changes
- Journal Entries
Grants Management
- Department Effort Officer
- Over-the-Cap Reporting
- CDIB Liaison with OSP
- Grant Post Award Management
- Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
- Submission of JIT, Progress Reports, Re-budgets, Cost Transfer Request
- Helps execute Subawards from the Departmental Standpoint
HR Management
- Departmental Liason w/ Heersink School of Medicine HR Shared Services
Brittini Shields
Executive Assistant I
In Office: Wednesday and Thursday
Assistant to the Chair
- Chair's Calendar
- Manages Chair's Meetings
- Assist with Chair Correspondence
- Annual Review Meeting with CDIB Faculty
- Manage HSOM Promotion and Tenure Process
- Admin Assistance with Vice-Chairs and Executive Council
- Manages Chair Travel
- Faculty Recruitment Coordinator
- Planning and Coordinating visits
Events Coordinator
- CDIB Bi-weekly Seminar Series
- CDIB WIPS
- Yearly GATE Meeting
Lindsey Dukeminier
Human Resources Partner Generalist
In Office: Monday and Wednesday
HR Management
- Handles all faculty, staff, postdoc, and student employment activities
- ACT Doc Submission
- Bi-weekly Payroll through Kronos
- PeopleAdmin Requisition for Faculty hires
- CRFs for Staff, Postdocs, students
- Liaison with International Office
- Faculty Data Form Update/Changes
Jamie Harris
Facilities Administrator-Heersink School of Medicine
In Office: Everyday
Space and Facilities
- Moving
- Renovations
- Furniture
- Safety Issues
- Key Card Access
- Key Requests
- Space Survey
- Equipment (Asset) Yearly Inventory
- Maintenance Requests
- Housekeeping Requests (Building Services)
- New Student Facility Access
Megan Rollins
Business Officer I
In Office: Tuesday and Wednesday
Administrative Duties
- Bi-weekly Newsletter
- Updates Departmental Website
- Handles Social Media Accounts for CDIB and CCKD
- Maintains current listing of all department personnel and updates email distribution lists
- Updates Faculty Profile Page for Research Faculty
Finance
- Serves as Administrative Support for Research Faculty
- Requisitions / Payment Request
- P-Card Proxy for all Departmental Cards
- Helps approve Payment Requests, POs and P-card Transactions
- Faculty, Staff, & Student Travel Reimbursements
- University Contracts
- Journal Entries
- Maintains a Log of Payment Requests
- Processes Subaward Invoice Payments
Grants Management
- Responsible for management of one R25 education grant and three active T32 training grants. This includes appointments/termination of trainees, organizing monthly training activities, and assisting with progress report submissions.