How to use the EMS Conference Room Scheduling Website

For BBRB 170, BBRB 263, SHEL 105, Kaul 270 (Finley), VH-G073 

Anyone with a one card can make a reservation or check for the availability of conference rooms when they are ready. 

• Visit the Conference Room Scheduling website: https://www.uab.edu/medicine/home/offices-services/facilities (if you do not have access, please contact MEIS at this link to request access: https://www.uab.edu/medicine/home/offices-services/medical-education-information-services-meis ).
  • Log in and start and begin your booking
  • Click 'Conference Room Scheduling' and login in with your BlazerID
  • Click 'Create A Reservation'
  • Under 'My Reservation Templates' find 'School of Medicine Facilities Request' and click 'Book Now' (if you do not have access to 'School of Medicine Facilities Request', please contact MEIS at this link to request access: https://www.uab.edu/medicine/home/offices-services/medical-education-information-services-meis
  • The following screen will allow you to designate your date, whether it is a reoccurring meeting, the time, and the location.
  • For the location, you can either place the number of people you are trying to find a location for or the specific building location you are trying to reserve. You will then be shown all rooms that fit your criteria and their availability for your chosen date(s).
  • Add the room of your choice by pressing the light green plus sign next to the listed room
  • Press 'Next Step', choose the room setup style, and click 'Add Room'
• Will you need assistance with your electronic needs?
  • Press 'Next Step' and the next screen will ask if you would like to request IT services for your reservations. (A It Rep will be assigned to your arrival to assist with any electronic needs.)
  • If you do not need IT Services or the selected room does not allow additional services, you may proceed and press 'Next Step'
• Final Step
  • You will fill out the event details and the 1st contact information on the next screen.
  • Click 'Create Reservation' and the screen will indicate that the reservation has been created.

All reservations are confirmed with a confirmation email 6 weeks before the date of the reservation. If your request is for a date and time less than 6 weeks away, you will receive your confirmation email within a week or sooner. All reservations are first come first serve so no one will be able to reserve the room on top of your reservation. The time slot will show in the system as unavailable.

If you have made a reservation in KAUL 270 (Finley) or VH G073 the doors are unlocked only when there are reservations scheduled. A week ahead of your reservation an unlock request is submitted to Physical Security to program the locks for your arrival. The doors will be unlocked 15 minutes before your designated reservation time and will lock again 15 minutes after your designated reservation time.”