Document Name
Our document names are located here: IRAP Naming Conventions.
This name applies only to the name given upon upload. Your filename on your computer is unrelated to the documentname.
Description
The (description) is not always necessary and should be used under the following circumstances:
- When there will be more than one of the same documentname uploaded.
Example:
surveyquest(pretest).170814surveyquest(posttest).170814ib(ibuprophen).170114*ib(lisinopril).160904*
*note that the version date is the version date of the Investigator’s Brochure and not the date you uploaded the document.
- For Project Revision/Amendment forms (PRAF) to briefly describe the nature of the PRAF.
Example:
praf(personnel).170814praf(incentives).170814praf(Univ. Wash site).170814
- Othermisc documents
Take time to fully review the list before you choose this category; however, if it is needed, provide a brief description
Example:
othermisc(staff training manual).170814othermisc(patient video).170814
- Documents where version numbers are critical
Example:
protocol(v.12.1).160904*
* note that the version date is the version date of the Sponsor’s Protocol and not the date you uploaded the document.
EDITVIEW
The .editview is not always necessary and should be used to submit tracked changed and clean versions of the same document.
Example:
phonescript.tracked.170814phonescript.clean.170814
YYMMDD
The YYMMDD suffix should reflect the most recent version of a document uploaded and should be the final suffix on every document.
This should be written without dots or slashes (correct: 180108/incorrect: 01.08.18)
Example:
For a Sponsor’s Protocol that was Version 4, dated December 17, 2016, the upload name would be: protocol(v.4).161217For a Project Revision/Amendment (PRAF) form uploaded on July 23, 2017, the name would be: praf(new flyer).170723