- International Volunteer/Visitor: International Visiting Scholar (IV) communicates with UAB faculty and requests research, teaching, or observership opportunity.
- UAB Faculty: UAB faculty reviews request.
- If rejected, UAB faculty sends denial email to IV.
- UAB Faculty: If accepted, UAB faculty accepts requests and notifies department coordinator to process request.
- Department Coordinator: Department coordinator downloads IV packet (application and required documentation) and helps IV complete packet.
- Department Coordinator: Department coordinator sends IV packet and documentation to Departmental HR for review and to draft offer letter.
- Incomplete offer letter or compliance issue: Offer sent back to Departmental HR with suggestions.
- Departmental HR: Departmental HR sends letter and IV packet to International Education (IE) for review and clearance processing. International visiting scholar pays the application fee.
- International Education Office: After receiving application fee, fully signed offer letter, and competed IV packet, IE starts processing international visiting scholar for clearance.
- When all requirements are met, IE sends notice to Departmental HR and ISSS that IV has been cleared.
- Departmental HR: Departmental HR creates ACT document for Central HR and works with UAB ISSS, UAB EH&S Occupational Medicine, and UAB Risk and Compliance Office to clear all requirements.
- International Education Office: IE tracks the IV during and until the end date of the opportunity.
- International Education Office: 30 days before end date, IE notifies Departmental HR that opportunity is approaching end date and requests status update.
- If opportunity is extended beyond original date end, Departmental HR will draft a new letter and send to IE for clearance (repeat steps 6-10).
- Departmental HR: Departmental HR sends notice to IE, ISSS, and Central HR that opportunity is ending. Departmental HR and Central HR initiate off-boarding process.
- Off-boarding includes reporting components and addressing potential needs of a MTA, DUA, CDA, MOU, or Export Control license.
- Departmental HR: Departmental HR retrieves One Card, sends notice to KEYCONTROL to disable access, and terminate IV's ACT document. Central HR sends evaluation to IV and results to Department HR and IE.