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UAB HR Officer Responsibility

The UAB HR Officer responsibility gives end users the ability to view and update personnel data, view and update timesheets hours and cost distributions, view and retroactively redistribute previously posted salary/benefit dollars, view faculty data, and run ad hoc reports.

The UAB HR Officer responsibility will appear on the end users Personal Home Page as a nine-digit org number plus the organization name — click here for an illustration. Written instructions for each menu option and additional resources are available for viewing or printing by clicking on the green menu option below.

UAB HR Officer Menu Option

Functionality
Access Control Form (ACF) The Access Control Form is used to view, request and change access responsibilities for employees.
HR Transactions: ACT The ACT form is used to view personnel records, create a new personnel record, to change any part of that record, or to terminate the relationship with UAB.
Biweekly Timesheets: TEL The TEL Form is utilized by the University for biweekly employees to record work and benefit time.
Update Salary Distributions: Salary Reclass Form The Salary Reclass Form is used to retroactively redistribute previously posted salary/benefit dollars.
Workflow:
  • System notifcations are delivered to requesters and approvers via their Personal Worklist.
  • The UAB Document Locator allows users to locate a document and see its current location in the system.
HR Data Views: Assignment List The Assignment List provides a means of viewing personnel data for multiple employees, trainees and volunteers in a list format. Data may be exported into Microsoft Excel format.
View Biweekly Accrual Balances The View Biweekly Accrual Balances provides viewing access in the Administrative Systems to BIWEEKLY PAID EMPLOYEES benefit time accrual balances. Data may be exported into Microsoft Excel format.
Personnel Action Log The Personnel Action Log (PAL) provides a listing of all ACT Documents and Self-Service Changes that have been processed. Data may be exported into Microsoft Excel format.
View Salary Distribution Information:
  • The View Salary Distributions by Period provides a means to view funding/costing data for a specified period of time
  • The View Salary Distributions by Documen provides a means to view submitted salary reclass documents and provides a history of all documents processed for the specified assignment.
View Effort Reports The View Effort Reports provides a means of running a data extract to determine the location of effort reports, a listing of all effort reports for effort report eligible employees for which the requestor has access.
Payroll Information Extract (PIE) The Payroll Information Extract (PIE) provides the ability to access detailed payroll and/or labor distribution (LD) information. The information is extracted and the report sent in an Excel spreadsheet.
Legacy Payroll Info (OPIE) The Legacy Payroll Info (OPIE) provides the ability to access detailed payroll and labor distribution information from the old LEGACY (HURS & FAS) system.
View Faculty Data Form The View Faculty Data Form provides viewing access to faculty related appointment data.
Run Reports: Submit/View Requests
  • The Submit Process menu option is used to generate HR Ad-Hoc (as needed) reports.
  • The View Request menu option is used to view previously generated HR Ad-Hoc (as needed) reports.
HR Reporting: HR Ad-Hoc Reports HR Ad-Hoc Reports are available on the UAB HR Officer Responsibility. These reports can be run on an "as needed" basis and provide valuable information related to managing personnel.