Your first step is to create and submit a requisition in UAB PeopleAdmin, and these two resources detail the process for getting a recruitment request approved and submitting the hiring proposal for final approval to hire and extend an offer to faculty candidates. See UAB Faculty Searches: A Guide to Best Practices, PeopleAdmin Users Toolkit, or the Faculty Recruitment and Hiring Checklists.

All recruited faculty positions must be posted though the Faculty Jobs System. To view instructions for creating and submitting a faculty position requisition, visit the PeopleAdmin Users Toolkit page.

To hire a Credentialed Course Instructor (CCI), please use the 04 Adjunct Faculty and Credentialed Course Instructor Hiring Checklist for process details. The Credentialed Course Instructor offer letter templates must be used for CCI hires. Additionally, a checklist for processing CCI and 04 Adjunct Faculty Oracle ACT documents is provided for you.

Offer letters for CCIs and Adjunct Faculty Hires are located in the CCI Letter Template. We have also provided a checklist for processing CCI and Adjunct Faculty ACT documents.

UAB uses the electronic I-9 process using the LawLogix or Guardian system. Please contact UAB Human Resources for details. Additionally, each academic unit has an I-9 point-of-contact in their unit who is responsible for managing the Form I-9 process. This person(s) are responsible for initiating the I-9 process and completing Part 2.

UAB uses an auto-generated BlazerID process to create a BlazerID and password for new faculty, adjuncts and CCIs who are external to UAB. The UAB PeopleAdmin Hiring Proposal feeds the new hire data to the university’s Identity Management Team so that the BlazerID can be generated. The faculty member receives an email notifying them to “claim” their BlazerID. For additional information, please visit BlazerID Central. A BlazerID can also be created from a PRE-HIRE OneCard and the ACT Document.

BlazerID Central

For full-time (01) and part-time (03) faculty hires, as well as adjunct faculty (04) and Credentialed Course Instructors, the background check process is managed through UAB PeopleAdmin. The UAB Faculty Background Check Coordinator (UAB Human Resources) oversees the process which initiates from UAB PeopleAdmin.

For Volunteer Faculty, background check requests must be submitted using the UAB Voluntary Faculty Background Check (BCR) Requests App.

Oracle is the university’s HR system, and each new hire (faculty, CCIs and Adjunct Faculty) must have an ACT (Appointment, Change, Termination) Document submitted and routed for approval using Oracle.  Login through the Admin Systems Portal, but confirm that you have HR Responsibility in Oracle before you attempt to complete this step.

Additional resources to help you with the ACT Document process are located in the ACT Document Types & Reasons resource and the Faculty ACT Document Guidelines.

Faculty appointment data is managed in part by a tool called the UAB Faculty Data Form or FDF.  This document must be completed and routed simultaneously with the ACT document.  A Faculty Data Form must be completed for each faculty appointment change:  when a hire is made, when a promotion occurs, when tenure status changes, when a secondary or center appointment is added, and when an administrative appointment is added.

For more information about UAB Faculty Profiles, visit the UAB Faculty Profiles page.

Most faculty personnel and hiring actions require Provost Office approval.  These items are routed in multiple ways, but Faculty Affairs is the gatekeeper or the intake source for ALL faculty personnel and hiring actions.  Faculty Leaves (except FMLA/Medical Leave) and Appointment Change Requests are routed through Faculty Affairs.  These items should not be routed directly to the Provost.

Please use the appropriate links for faculty leaves: 

• UAB Human Resources Leaves or UAB Faculty Resources for leaves such as personal leave and sabbatical leave requests.
• Non-Reappointment/Non-Renewal of faculty appointments letter template
• Tenure Clock Extensions 
• Non-Reappointment/Non-Renewal of faculty appointments letter template 

This process requires approval by the Provost, the President, and the UA System Board of Trustees.  For the guidelines for processing emeritus faculty appointments, see the Board Liaison Web Site, and the Emeritus Faculty Section on the Faculty Affairs Toolkit.

The UAB PeopleAdmin Faculty Onboarding System is used to onboard new full-time regular and part-time regular faculty (and visiting faculty who are hired through UAB PeopleAdmin).

The Guide for Faculty Onboarding details the faculty onboarding process. Most academic units conduct additional onboarding for new faculty hires that is specific to the college/school or UAB Libraries.  Please see your Deans Office for additional faculty onboarding information.

The Office of the Provost and UAB Human Resources provides multiple resources to assist you in processing faculty ACT documents; including attachments and supporting documents that are required for the various faculty ACT documents and transactions that you will process.  See a checklist of required attachments on the Faculty Affairs Toolkit page. Visit the ACT Document Reasons page for a full description of ACT Document Reasons, and to upload supporting documentation, access the ACT Document Attachment System. 

Please check out the Center Appointments Faculty Data Form Process document to learn about creating and processing Center Appointments.