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UAB Human Resources supports the mission of the University of Alabama at Birmingham by helping the state’s largest employer become the first choice for those who share our vision of a research university and academic health center that discovers, teaches and applies knowledge for the intellectual, cultural, social and economic benefit of Birmingham, the state and beyond.

Contact Human Resources and our departments directly for information about benefits, policies, employment and training opportunities between 8 a.m. and 5 p.m. CST. Persons using a TTY/TDD telecommunications device may contact AWARE.

HR Updates

The UAB Shared Values provide a framework and common language for collaboration and strategic goals that build on our strong foundation. We serve students and patients while recognizing that we are also embedded in a vibrant community. Select the value below to explore learning opportunities that support the UAB Shared Values that propel our institution forward.

To register for these learning opportunities, click on a registration button below or log in to the Campus Learning System and search by program title. For information on Finance courses, see Financial Affairs Training. For information on UAB Learning & Development courses, visit the Learning Center.


  • UAB Shared Value: Collaborate
    Work as a team for the greater good.

    DISC: Understanding Your Behavioral Style

    By increasing self-awareness using the DISC Behavior Model, participants can adapt their communication and behavior to work more effectively with individuals whose styles may differ. This model is often used in team-building workshops, leadership development programs, and conflict-resolution processes to improve communication and collaboration within groups and organizations.

    Multigenerational Workforce

    This program is designed to address the unique dynamics and opportunities presented by a workplace comprised of individuals from diverse age groups. Participants will leave equipped with practical strategies for maximizing the collective potential of a multigenerational team, enhancing team cohesion, and promoting a workplace culture that values the contributions of individuals across all age groups.

    Understanding Your True Colors

    Learners will use new knowledge gained by completing the True Colors Assessment to better relate to others who do not share their “color spectrum.”


    LinkedIn Learning Courses

  • UAB Shared Value: Act with Integrity
    Be accountable & always do the right thing.

    BuyUAB Training

    This training course is intended for new users of BuyUAB. BuyUAB is a Procurement system which allows employees to access and shop from contracted vendors using a UAB purchasing card (P-Card).

    FERPA

    The Family Educational Rights and Privacy Act of 1974, commonly known as FERPA is a federal law governing the privacy of educational records. This course is designed to give you an overview of the federal law on student records and UAB related policies, as well as the guidelines for the appropriate use of student records.

    Fiscal Axiom Software to Build Fiscal Year Budget

    This course explains how to use the Axiom Budgeting Software system. Topics of discussion include accessing and navigating the Axiom system, understanding the plan file layout, building budgets for labor, expenses and revenue, as well as creating transfers.

    UAB Enterprise Code of Conduct

    The UAB Enterprise Code of Conduct demonstrates UAB's Values in Action. Building on UAB's core values of integrity, respect, service, and collaboration, the Code includes eight standards of behavior that are expected of all UAB community members. It is intended to be used as a framework for guiding ethical decisions and a reference tool when evaluating best next steps.

    UAB/UABHS HIPAA Privacy and Security Training

    By completing this training program and successfully completing the post-test you will be able to understand your obligations related to HIPAA privacy and security and will be able to abide by relevant UAB policies on HIPAA privacy and security.

    Understanding Payroll and Labor Distributions in the Oracle and Finance Systems

    In this course, we will overview the importance of payroll and labor distribution. Topics covered will include the following: the ORACLE ACT document, the UAB Payroll process, labor costs and how they are distributed to fund employee assignments, proactive management of labor costs, and corrective management of labor costs using available Oracle resources.


    LinkedIn Learning Courses

  • UAB Shared Value: Respect All
    Champion diversity & opportunities for all with civility.

    Emotional Intelligence: Building Relationships and Communicating Effectively

    Emotions can influence how we act and react in the workplace. Emotional Intelligence is recognizing our behaviors, moods, and impulses and positively managing them to communicate effectively, empathize with others, manage stress, overcome challenges, and diffuse conflict. Emotional Intelligence can be quickly learned, and it helps you build stronger relationships, succeed at work, and achieve your career and personal goals.

    Title IX: Building Supportive Communities

    The Building Supportive Communities course is a comprehensive education solution that introduces learners to Title IX and the Clery Act and prepares them to provide supportive and effective responses when someone may have experienced sexual violence, relationship abuse or violence, or stalking. Learners will have the opportunity to practice identifying signs that someone may be experiencing abuse or violence and learn how to respond in a supportive manner.


    LinkedIn Learning Courses

  • UAB Shared Value: Excel
    Innovate & strive for excellence in everything we do.

    Creating an Exceptional Service Experience

    Regardless of position, we must all practice some form of service. Learn and practice communication techniques for different situations, including building rapport, diffusing tension, and recovering service. This class will outline the hallmarks of exceptional service and demonstrate practical communication models that will empower you across all interactions, from the warm and straightforward to difficult ones.

    Learning from Leaders

    A monthly HR Learning & Development series featuring influential UAB leaders sharing life-changing learning experiences from overcoming challenges. The program illustrates change and resiliency happen at UAB when leaders are vulnerable, adventurous, trustworthy, and adaptable and model the core principles of thriving in today's ever-challenging landscape.


    LinkedIn Learning Courses



Check back soon for details! 

The You and UAB Handbook describes the University of Alabama at Birmingham’s (UAB) administrative policies and procedures that affect its employees, and is essential to helping employees understand UAB’s employment practices, benefits, employee responsibilities and other important guidelines. Generally, the information described in this handbook applies to both faculty and staff of UAB and UAB Medicine. Faculty members are also governed by the UAB Faculty Handbook and Policies for situations that are specific to faculty issues.

benefits eLASWelcome to the HR Electronic Leave Accrual System (eLAS) website. This website was created to provide information to the UAB community about the eLAS system. Questions regarding the content of this website or the new eLAS system may be directed to HR Information Systems by emailing HReLas@uab.edu.

eLAS is a web based application developed by UAB Information Technology and Human Resources; it is designed to provide the UAB community with a methodology for managing/tracking the benefit time accruals and usage for monthly paid employees.

eLAS is available to the UAB Main Campus (University and Hospital) upon request with appropriate approval. Organizations that would like to begin using eLAS may request access to the eLAS system with appropriate approvals. See instructions below for new eLAS Users.

 

  • The eLAS system is a means of managing and tracking benefit time accruals for monthly paid employees. Once all New eLAS User Tasks have been completed, the designated eLAS Org Admin will be notified that eLAS is available for use.

    eLAS User Tasks

    1. Designate one person as the eLAS Org Admin.
    2. eLAS Org Admin attend eLAS Admin Training.
    3. Identify departmental eLAS Approvers and Approval Levels.
    4. Forward Approvers and Approval Levels to Organization Work Flow Officer for WAM setup.
    5. Verify accuracy of WAM setup for eLAS Doc Type.

    Questions pertaining to the New eLAS User Tasks, may be directed to HReLas@uab.edu.

  • Training Options

  • Classroom Instruction

    • eLAS Admin Training
      Each unique organization code opting to utilize eLAS will designate an eLAS Org Admin. The eLAS Org Admin will be responsible for creating approval groups within the organization, assigning employees to approval groups, supervising the certification process, and generating reports. eLAS Org Admins may register for eLAS Admin Training on the Campus Learning System.
    • eLAS Requestor/Approver Training
      One of the benefits of the Electronic Leave Accrual System (eLAS) is the ability for monthly paid employees (Requestor) to request and submit time off requests at their own convenience. Since the eLAS system is a web based application, employees may access it from any Internet connection. Once submitted, a time off request will electronically be sent to designated individuals (Approver) for approval. Note: There is a six month entry limit for eLAS time off requests.

    eLAS Requestors and Approvers may register for training on the Campus Learning System.

  • Contact Us

    If you have questions regarding the eLAS system, please refer to the contacts below:

  • ▶ eLAS FAQs

    ▶ LEAVES & TIME-OFF FAQs

    ▶ eLAS USERS FAQs

    ▶ ORGANIZATION ADMINISTRATORS FAQs

    ▶ APPROVERS FAQs

    ▶ REPORTS FAQs

    ▶ eLAS DEFINITIONS


     ▶ eLAS FAQs

    1. Who can use eLAS?

    eLAS is available to any monthly-paid UAB employee, provided that their primary organization is participating in eLAS for Leave Accruals.

    2. Where can I find my eLAS starting balance?

    Once balances are loaded into eLAS, a time-off entry record is created and displayed in your time-off history with a leave type of "eLAS Starting Balances."

    3. What do the different balances mean?

    • Current Month Available Balances: The number of accrued days available for use through the end of the current month, which includes deduction of all approved requests. Pending and future approved requests are not deducted from this balance. Please see 12-month view for balance details.
    • Certification Balances: The balance at the time of your last certification.
    • January 1st Balances: These would be your starting balances for the current year. This balance includes any time that rolled over from the previous year.
    • Current Year Approved to EOM: The number of days requested and approved through the end of the current month.

    4. What information is maintained in the Demographic and Accrual information section?

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    • Service Date: An employee's service date is the initial date of employment with UAB, unless there has been a break in service by termination of employment. Reappointment after termination requires issuance of a new service date. See HR Policy 413 for further details.
    • FTE: Full Time Employee.
    • Vacation Rate: This is your current vacation accrual rate.
    • Sick Rate: This is your current sick accrual rate.
    • Personal Holiday Rate: This is your current personal holiday accrual rate.
    • Work Hours: Based on the employee's FTE.
    • Other Entity: This field displays the entity for HSF employees.

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    5. What do the different fields on the time off request mean?

    • From Date: The start date of your time off request.
    • To Date: The end date of your time off request.
    • # of Days: The number of days you are requesting in your time off request. The number of days requested cannot exceed the date range used as your From and To dates.
    • Partial Days: You are allowed to enter a minimum of ½ day (0.5); UAB policy does not allow exempt employees to request time off in less than ½ day increments, unless the employee is on an approved FMLA leave.

    6. What date range should I use when submitting a time off request?

    When submitting a time off request for one day of leave time, you should enter the same date in the From and To fields. It is important to remember that a single day off is measured by your work hours.

    Example: If John Doe submits a request for December 24. He should select December 24 as the From and To Date.

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    7. What do the different statuses mean?

    • Approved: Your request has been fully approved.
    • Rejected: Your request has been rejected. Please see the comments on the request for rejection details.
    • Pending: Your request has not been fully approved.
    • Adj/Pending: Your request was submitted with modifications and has not been fully approved.

    8. How is the calendar used and what does it display?

    • Calendar Display: The calendar allows you to view all pending (p) and approved (a) requests that have been submitted within your organization.  You can access the calendar from the Employee Time Off page or the Create Time Off page.
    • Asterisks: * indicates less than whole day.
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    9. What is the 12-month view?

    This view offers a 12-month projected view of the employee balances and does not include pending or future dated requests. Projected values can change based upon the following conditions — approved/rejected requests, years of service, manual adjustments, and the year-end roll over process. The 12-month view is typically used to view the current year accrual balances and days approved. A signature line is included, which can be used for certification for employment, transfers, and retirement.

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    10. What is the process for adding employees to eLAS?

    New hire monthly paid employees are automatically added to eLAS.

    If a biweekly paid employee transfers to a monthly paid assignment, HR Records Administration is responsible for verifying and loading their accrual balances to the electronic leave accrual system (eLAS).

    Note: If a monthly paid employee transfers to a biweekly paid assignment, the employee should certify their balances prior to transferring out of the department. HR Records Administration is responsible for updating Oracle with the current available balances for the employee.

     ▶ LEAVES & TIME OFF FAQs

    11. What are the available leave types?

    12. Am I able to make any modifications to a previously submitted time off request?

    Requestors and Org Admins are allowed to make modifications to all approved future dated and pending requests. In order to modify a request, you should start by clicking on the edit icon for that particular request. Make the necessary changes to the leave type, date range or requested number of days and select Adjust. The status will then change from Approved or Pending to Adj/Pending.

    Note: Approved and pending requests that are modified are routed back through your department workflow for approval; however, pending requests accept the change and remain in pending status until approved.

    13. What is the edit icon?

    The edit icon is located on the Employee Time Off and Employee Setup pages.
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    14. What is the process for deleting a previously submitted request?

    An approved or pending future dated request can be deleted. To delete the request, click on the edit icon and hit the delete button in the upper right hand corner. Once an approved future dated request is deleted, eLAS sends a notification to the current approvers only. The time is added back into the requestor’s available balance once approved. An approved past dated request is sent back through the approval process.

    Note: Much like a newly submitted request, eLAS requires approval of a deleted request for tracking purposes. An employee’s supervisor must approve revisions and deletions of any time off requests after the initial submission of the request.

    • Step 1:
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    • Step 2:
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    15. How far in advance am I able to submit a time off request?

    Requestors are allowed to submit requests up to 6 months in advance. If you experience problems with submitting your requests please contact us at HReLAS@uab.edu.

    16. How long does it take the system to generate a notification for submitted requests to management?

    A system generated email is sent to Approvers of all newly submitted requests nightly. However, a notification will not be generated if an Approver logs in to eLAS and approves the request from the Approvers work list.

     ▶ eLAS USERS FAQs

    17. What are the types of eLAS users?

    • Organization Administrators: Organization Administrations have full access to the eLAS system. They have the ability to add additional administrators, approvers, perform manual adjustments, reassign employees from other organization to another when applicable, view employee’s time off and balance history, create groups and correct eLAS balances. Administrators also have access to 10 reports that provides detailed information regarding the employee.
    • Approvers: Supervisor or designated personnel assigned the responsibility of approving time off requests submitted by direct reports. Approvers have the ability to approve and reject user requests. Approvers have access to 5 reports that provide detailed information regarding the employee.
    • Requestors: Employees who have the ability to create and submit time off requests; view their historical balances, access to the department leave calendar, and a 12-month projected view of their balances.


     ▶ ORGANIZATION ADMINISTRATORS FAQs

    18. What is the process for adding Approvers in the Workflow Approval Maintenance (WAM) system?

    Approvers must be added to WAM by the Workflow Officer, after the nightly process runs the approvers will appear in eLAS. For access to WAM click here uab.edu/wam.

    If you are not sure of you department’s Workflow Officer, WAM will provide you with that information. Log in to WAM using your blazerid and password. The system will automatically default to Query, choose the second tab (Roles), and enter your organization number, Document Type – System and Search.

    19. What is the process for creating and submitting a manual adjustment?

    Click on the Adjustments-Admin tab, select the organization number, and choose the employee’s name. After choosing the employee’s name the employee demographics panel will then display, enter the new available balance with adjustments per required leave type, select the reason for the adjustment, enter comments in the comment section and save.

    20. What is the process for adding Approvers to eLAS?

    1. Verify the Oracle record for the employee.
    2. Confirm if the employee has a record in WAM.
    3. Create an Approver record by clicking on Group Appr/Agent Setup.
    4. Select Create Approver Record.
    5. Choose the Default Group or Select the Group name.
    6. Choose an Approver and save.

    Note: If you want to add someone to eLAS and their name doesn’t appear in your drop down list, please contact your Workflow Officer and request to have them added to WAM.

    21. What is the process for creating a Group Record in eLAS?

    1. When creating a Group Record, you should first start by clicking on the Group Setup tab, select your Org, click on Create Group Record, create and enter a Group name, and save.
      Select Group Setup → Select your Organization Number → Select Create Group Record → Create and Enter a Group Name
    2. Next, assign Approvers to those newly created groups. Click on the Group Appr/Agent Setup tab, select your Org, click on Create Approver Record, select Group name, select the name of the approver you wish to assign to the Group, and save.
      Select Group Approver/Agent Setup → Select your Organization Number → Select Create Approver Record → Select Group Name → Select Name of the Approver
    3. Lastly, assign the employees to the group. This can be done by clicking on the Employee Setup tab, click on edit icon next to employee name, select Group name and save.
      Select Employee Setup → Select the Edit Icon → Select Create Approver Record → Select Group Name


     ▶ APPROVERS FAQs

    22. Am I able to use the back button on the web browser to return to the main page?

    When using eLAS, you will see a range of navigation task tabs at the very top of your screen. To ensure that you navigate the system successfully, please use the task tabs to advance from screen to screen.

    Please do not use the browser back button, as this may cause the system to double deduct the number of days you are attempting to submit from your available balance(s). If you need further assistance please contact your Org Administrator or HReLAS@uab.edu.

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    23. What would prevent time off notifications from being sent to Approvers within my organization?

    In order for an Approver to receive time off request notifications, he/she must be assigned as an Approver. Log on to eLAS and make sure that you have assigned Approvers to each group record. If the problem persists, please contact us immediately at HReLAS@uab.edu.

    24. Should I receive an error message for future dated leave requests during an employee's probationary period?

    If an employee is on probation, eLAS generates an alert message that should appear notifying the Approver of the employee’s current status.

    25. What steps should I take to remove Approvers from eLAS?

    The first step that you should take is to end date the Approvers in the eLAS system. Next, you should contact your Workflow Officer and request that they remove the approvers from workflow in the Workflow Approver Maintenance (WAM) system.

    26. What is meant by an Agent Submitter?

    Agent Submitters have the responsibility of submitting time off requests on behalf of other employees in a designated org or group.

    27. What is the process for adding Agent Submitters?

    When adding Agent Submitters, first click on Group Appr/Agent Setup tab, select your org, click on Create Agent Submitter Record, select the corresponding group name, select the employee’s name and save.
    Select Group Approver/Agent Setup → Select your Organization Number → Select Agent Submitter Record → Select the Group Name or Default Group → Select the Employee's Name

    28. Who is responsible for approving time off requests for employees who are assigned to a Default group?

    Requestors who are assigned to a Default group and submit a time off requests will have their requests routed for approval to all of the Approvers assigned to the Default Org. Once the request is approved by any one Approver, it is automatically deleted from the work list for the other Approvers.

     ▶ REPORTS FAQs

    29. What reports are available to Approvers and/or Organization Administrators?

    In order to assist you with managing and maintaining employee accruals, we have created several reports that are easily accessible by clicking on the reports tab. The reports are available for use by eLAS Approvers and Organization Administrators only.

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    For assistance with eLAS, please contact HRelas@uab.edu or 205-934-4408. For assistance with password resets or login issues, please contact AskIT at 205-996-5555 or uab.edu/askit.

     ▶ eLAS DEFINITIONS
    • Accrual: The amount of vacation, sick and personal time that is accumulated per employee.
    • Accrual Rates for Vacation Time: See below.
     

    Length of Continuous Service

    Accrual Rate Per Pay Period

    Maximum Accrual Per Year

    Total Maximum Accrual
    Bi-weekly Paid Full-Time Employees*
    		 1 through 10 years 3.70 hours 96 hours (12 work days) 192.00 hours
    11 through 20 years 5.23 hours 136 hours (17 work days) 272.16 hours
    21 or more years 6.77 hours 176 hours (22 work days) 352.08 hours
    Monthly Paid Full-Time Employees*
    		 1 through 5 years 1.25 hours 15 work days 30 work days
    6 through 15 years 1.67 hours 20 work days 40 work days
    16 or more years 1.83 hours 22 work days 44 work days
    The accrual rates for part-time regular employees and Alternate Work Options employees are prorated based on hours paid for bi-weekly employees and assigned FTE for monthly employees. The maximums for part-time regular employees and Alternate Work Options employees can be as much as the maximums for full-time employees.
    • Adj/Pending: A request has been submitted with modifications and has not been fully approved.
    • Approved: A leave request that has been fully approved.
    • Future Dated Requests: A leave request that is submitted for a date beyond the current month. The requested days will be deducted from the employee’s available balances on the first day of the requested month.
    • Intermittent Leave: A single leave of absence taken in separate blocks of time.
    • Manual Adjustment: A corrective action that is performed in the eLAS system due to incorrect accrual balances. The steps for submitting a manual adjustment are as follows: Calculate the balances (vacation, sick, personal holiday or all three) and enter the new balances in each field and save. The balances will then appear in the Current Month Available Balances.
      Note: This function can only be performed by Organization Administrators.
    • Past Dated Requests: A leave request that was approved prior to the current month.
    • Pending: A leave request that is awaiting approval or in the process of being approved.
    • Prorated: To distribute proportionately or adjust when an employee is appointed for less than 1.00 FTE.
    • Rejected: A leave request that has been denied. Please see the comments on the request for rejection details.
    • WAM: The WAM Form is used to maintain approvers for document type approval and workflow routing.


    For assistance with eLAS, please contact HRelas@uab.edu or 205-934-4408. For assistance with password resets or login issues, please contact AskIT at 205-996-5555 or uab.edu/askit.



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