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Surplus

The Surplus Warehouse is the legal disposal point for scrap and surplus items. All UAB-owned equipment that is no longer wanted, needed or useable must be transferred to the Surplus Warehouse for disposal. (See the exception for vehicles.)

Please note that the paper Equipment Disposition Form (EDF) is no longer used or accepted for sending items to the Surplus Warehouse. Surplus requests must be submitted and processed through the Surplus Property System (SPS).

When sending items to surplus, please include any associated parts and operating manuals. Remove any papers or supplies from cabinets that should not go to surplus, especially any documents or material protected under FERPA and HIPAA guidelines. For computer hard drives and other digital media, please follow departmental guidelines for the disposal of these items. Any hard drives or digital media received at the Surplus Warehouse will be destroyed.

Hazardous Materials

For the protection of UAB staff and the public, any biohazardous or radioactive equipment must be cleared through the Environmental Health and Safety Department [(205) 934-2487] before being sent to the Surplus Warehouse. Surplus not cleared by Environmental Health and Safety will not be picked up or accepted into the Surplus Warehouse.

Sending Property to the Surplus Warehouse

When completing a Disposal Request in the SPS, users must select a Pickup Type. The options available are UAB Movers or Non-UAB Mover. Both options, call (205) 934-8474 to confirm the delivery date.

  • UAB Movers – Choose UAB Movers if you would like the UAB Surplus Warehouse to coordinate the removal of your surplus property.
    The UAB Surplus Warehouse now contracts with Armstrong Relocation as the UAB Movers.
    Once the Surplus Warehouse receives the approved Disposal Request, a representative will contact the Contact Person designated on the Disposal Request to schedule pick up of the items. Property pick-ups will generally be scheduled to occur within 10 business days.
  • Non-UAB Mover – Departments should only use Purchasing contracted approved vendors for moving services. The department or the moving service is responsible for contacting the Surplus Warehouse to schedule delivery. The moving service will be responsible for unloading and transporting the property into the warehouse.

    Choose Non-UAB Mover If a representative from a department will be self-delivering the surplus property to the Surplus Warehouse. It is the department's responsibility to unload and transport the surplus into the warehouse. Please contact the Surplus Warehouse to schedule a delivery time.

  • Internal Moves – The Surplus Warehouse does not handle internal moves. Please contact UAB Purchasing for a list of approved vendors to conduct internal moves.

Disposition of Vehicles

Departments desiring to turn in a vehicle as surplus must contact Automotive Services [(205) 934-2174].

Surplus vehicles are sold by auction on govdeals.com. 

Department Sales – Redeployment from UAB Surplus

Items held in the Surplus Warehouse can be transferred to any UAB department free of charge. Department representatives may make an appointment to view items available for transfer.

Items held in the Surplus Warehouse may not be transferred to an employee’s offsite/home work location.

Transferring Surplus UAB Property to Other State Institutions

UAB surplus property may be transferred to other state institutions such as local public schools and other agencies. The institution or agency must submit a written request to UAB Asset Management on appropriate letterhead detailing the specific items they wish to transfer from UAB surplus. The requesting institution will be required to pay for the items they are to receive.

Surplus Auctions

The UAB Surplus Warehouse currently disposes of all items through a public auction site, govdeals.com. Anyone may view the auctions by going to the site and searching for the University of Alabama at Birmingham. There are two ways to search for UAB listings:

  • Location Search with zip code 35233.
  • Advanced Search: click on the arrow in the Seller field for a list of sellers and select the University of Alabama at Birmingham.

The site is open to everyone and free to register. There are new auctions each week. All items are sold "as is” with no warranty.

The auction site charges an administrative fee in addition to the winning bid. Payments are made to GovDeals; please see the site for payment options. When payments are complete, contact the Surplus Warehouse at (205) 934-3344 to schedule a pickup time. UAB does not ship or deliver items to winning bidders.

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